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How Do You Write A Thoughtful Thank You Note After An Event



It is so great when you have been to a fun or important event, whether it be a birthday party, a wedding or a company event. Organizing a successful event takes a lot of hard work and preparation. Sending the host or organizer of an event a thank you note is such a great way to let them know that you had a great time and that you appreciate their hard work. Writing a thank you note may seem like a simple enough thing to do, but certain steps should be followed to write a thank you note which expresses your gratitude.

This article is a guide to how to write a thoughtful thank you note after an event. 

1. Get a Nice Card or Letter Paper

The first thing you should do when you go to write a thank you note is to get some nice paper or card to write the note. The folks at told us that writing a thank you note on some fancy stationery will make the thank you note even more special. Make sure the thank you stationery is simple but classy and you will put a smile on someone’s face. Thank you cards and paper varies in price depending on the quality of the paper and whether or not it is designer stationery, but just choose something that looks great and you won’t go far wrong. Thank you emails are also very nice to receive if you are unable to send a letter and so you should look out for some nice thank you email templates. There are lots of templates available for free online so just do a quick Google search and you will find some great options.

2. Address the Thank You Note Appropriately

The way you address the recipient on your thank you note is dependent on who you are sending to. If you are thanking a friend or someone in your family for putting on a great event that they invited you to then your greeting can be informal and affectionate.

Just greet the recipient like you would in a letter or a text message:

“Hi Auntie Jane”

“Hey, Steve!”

If you are thanking someone for organizing a corporate event or some other business-related event, then your greeting should be more formal, but will still follow the same rules as a business letter:

“Dear Steve”

“Dear Ms. Barnack”

You will have to make a judgment call on whether to use the recipient’s first name or their title and surname, but try to consider how you would address them if you were speaking to them in real life or how they were first introduced to you. Sign off as you would for a personal letter written to your friend or family member or when writing business correspondence. For a thank you note for a friend this can be very informal:

“See you soon!

Steve and Caitlin”

For a formal thank you note after a business event, then you should close with “Sincerely” as you would do when writing a business letter:


Steve Clarke”

3. Give a Detailed Thank You

The most important thing to consider when writing your thank you note is to make sure that you are specific about what you are thanking them for. This will show that you have written the card for them personally and that it isn’t just a random card that you have quickly scribbled.

If it was an event put on by a friend or family member then you can be informal in your note:

“Hi, Julie!

Thanks so much for inviting me to your bachelorette party! I had such a great time and I can’t wait for the wedding!”

By including details about the event, the recipient will feel good because you have shown appreciation for something specific that they have organized. This is also true for more formal thank you notes after company events:

“Dear Mr. Clarke,

Thank you so much for hosting the JLB End of Year Awards. I really enjoyed the keynote speaker and took a lot from the event.”

Again, this will show the host that their work has not gone unnoticed and that you appreciate their efforts.

If you have attended an event that you enjoyed or that you were particularly grateful for being invited to, a well-written thank you note is a great way to show your appreciation. Make sure that you write your note on some really beautiful stationery and that you make the note personal. If you are planning to write a thank you note, make sure to follow this guide.

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